These 9 ChatGPT prompts will save you tons of hours as a small business owner in handling all areas of your business. From customer service, marketing, finances, all the way to negotiations.
So if you’re handling customer complaints, trying to figure out next month’s marketing budget, and wondering how your competitor down the street is crushing it on social media, read along.
9 time saving Chat gpt Prompts every small business owner should be using in 2025.
1. The Customer Service Superhero Prompt
“I run a [your business type] and I keep getting the same complaints about [specific issue]. Create for me some professional response templates that acknowledge the problem, offer solutions, and include follow-up steps to prevent future issues. Make it sound like I genuinely care, not like a robot.”
Why this works: You are not scrambling for the right words when Mrs. Johnson calls about her delayed order for the third time. You’ll sound professional even on your off days.
2. The Marketing Prompt
“I’ve got exactly $300 to spend on marketing my [business type] this month. My customers are mostly [demographic] who hang out [where they spend time]. Give me a step-by-step marketing campaign ideas that’ll actually help me achieve my desired results.”
Why it works: This is better than paying a high-priced agency $1,000 for a cool presentation that doesn’t boost sales. You’ll get practical advice you can start using this weekend. But if you still need an extensive dive into planning your marketing, we highly recommend you check out our free 5 day marketing mini-course here.
3. The Show Me the Money Prompt
“Here are my monthly numbers: [revenue/expenses]. I need to cut costs by 15% without lowering quality or firing anyone. Walk me through where I’m losing money and give me three actions I can take this week to get my business on it’s feets.”
Why it works: Most small business owners lack clear financial insights. This prompt will turn ChatGPT into your personal CFO without breaking the bank.
4. The New Employee Bootcam Prompt
“Create a training guide for new hires in my [industry]. Include everything from day-one basics to the quirky questions customers always ask. Make it clear and detailed enough that even my least experienced manager can train effectively.”
Why it works: You don’t waste weeks getting new hires up to speed. This prompt will organize your training process in a single checklist, so you’re not constantly putting out fires.
5. The Competitor Stalking Prompt
“My main competitors are [list them]. Search the web and look into their pricing, marketing tactics, and what customers are saying online. Then tell me how I can outsmart them without copying their strategies.”
Why you need this: You get the knowledge that is so powerful, and most small business owners are too busy to thoroughly check out the competition. This will give you insights that might cost you thousands in market research.
6. The Efficiency Ninja Prompt
“I’m overwhelmed with [specific time-consuming task]. Break this process down, find out where I’m wasting my time, and suggest tools or shortcuts that are affordable and easy to use.”
Why this works: You may be doing things the hard way out of habit. But with this prompt, you will discover quick wins that lead to significant time savings.
7. The Crisis Mode Prompt
“Create a playbook for emergencies for my [business type]. Cover scenarios like key employee quitting, supply shortages, bad reviews going viral, and economic downturns. Include exact steps and communication templates I can use immediately when in such situations.”
Why you need this: It gives you peace of mind. You hope for the best, and yet plan for the worst. A solid crisis plan will help you make smart decisions under pressure whenever a crisis occurs.
8. The Social Media Content Machine Prompt
“I need 30 days social media post ideas for my [business]. Mix in educational content, behind-the-scenes stories, customer spotlights, and promotional posts. Make it engaging but not overly salesy.”
Why this works: It saves you time staring at a blank screen wondering what to post about. This gives you a month’s worth of content ideas in a single click.
9. The Negotiation Boss Prompt
“I’m about to negotiate with [supplier] for [what you need]. They currently charge [amount]. Search the web and give me the fair market rates, identify my leverage points, and script out talking points that will help me get better terms without damaging the relationship.”
Why this works: Better supplier deals can improve your bottom line. This prompt will prepare you to negotiate like a pro instead of simply accepting whatever terms your vendor offers.
These ChatGPT prompts are your doorstep to work smarter while your competitors continue doing things the old-school way. Reclaim 20+ hours per week to focus on growing your business instead of getting lost in your usual daily tasks that you can automate using AI.
Related: HowAI Tools Can Save You Time Running Your Small Business Marketing